How I Wrote my Letter of Explanation Japan Tourist Visa

How I Wrote My Letter of Explanation for Japan Tourist Visa

Japan Letter of Explanation

A lot of people now are interested, go to Japan because of the cheap flights being offered by some local airlines here in the Philippines. I received a lot of inquiries on Getting A Japan Tourist Visa in the Philippines without Income Tax Return especially on how I wrote my letter of explanation. Now, here’s a screenshot of the draft I wrote last year.

This letter I wrote was the second time I applied for a visa which the intention is to get a multiple entry visa. I wasn’t granted for the multiple entry, but I am still happy that they granted me a single-entry tourist visa.

Greet them in Japanese

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Be Honest and Clear with your Intentions in traveling to Japan

I think one reason why I wasn’t granted a multiple entry visa is because I don’t have any proof of employment as what I have mentioned in my letter, I quit my job and do volunteer work. What’s important is Embassy of Japan granted me a tourist visa to get in Japan the second time around on the same year.

Related Article: Photos: Autumn in Japan 2015

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To get that Japan tourist visa, you have to show that in your bank certificate, you have enough money to travel in Japan. Although it is expensive, I was able to get around on a low budget. Aside from bank certificate, I also submitted the original copy of Stock Investment Certification.

Related Article: My Travel Summary in 2015

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Write the letter of explanation by hand

To make it more authentic, I wrote my letter of explanation by hand.

Everyone has its own explanation of getting a visa. I am just sharing you here how I wrote mine and hope this will give you an idea. Why do you love to go to Japan?

How to Request Stock Certificate from COL Financial Philippines for Visa Application?

Please check out this article –> How to Request Stock Certificate from COL Financial Philippines for Visa Application?

 

Roxanne is an aspiring digital nomad. A virtual assistant since October 2009. She is a hobbyist blogger, photographer and travels a lot.

91 thoughts on “How I Wrote my Letter of Explanation Japan Tourist Visa

  • Thank you for this! Im getting anxious because i bought our tickets already and we have to renew our passport before applying for the visa. We’ll get our passports probably may 26 and apply for the visa because our flight is on june 16. This trip will be shouldered by my dad as i requested this to be his graduation gift to me , being really fond of cosplay , anime and games. My dad has no itr because hes an ofw so im gonna write a letter of explanation . Im going with my bf (working) and my brother who’s still in college , we also already booked our airbnb . So i’ll just write about how this is a graduation gift and that my dad will sponsor , that dad
    provided affidavit of support for us two , that he has no itr and my love for japan? Hehe sorry for the long post

  • hi can you blog about the first letter of explanation you submitted during your first try in applying for a japan visa. i have no itr and no coe and i have no clue what to write. thanks.

  • Thank you for sharing this..😊 how about posting a draft of your itinerary, please? Is it necessary to have a hotel booked already before applying for visa?

    • It is necessary to mention the hotel you’re going to book especially for the first night. I actually booked to different hostels but I just mentioned the first night of the first hostel. Thanks.

  • Hello..i have my japanese guarantor (friend) and he provided all the requirements from his side. I only need to provide Passport and Birth Certificate.. I already travel to malaysia,Hongkon and Singapore..

    My question is Im planning to present my COE and Bank certificate (P100,000)
    But i dont have an ITR.. is there a chance that I will be approve? I’m very nervous to apply visa because I dont know If im going to approved or if not. Ineed to wait after 6 mons before I can reapply again… thank u. GODBLESS

  • Hello, i really want to travel Japan as it is my 1st bucket list musthaves. I also have the problem of not having an ITR or COE since i am a freelance wedding singer/ band in the Philippines. Im 29 years old and i want to fly to japan on the 30th bday as my bday gift to myself. Is it going to be an issue if I tell it on my letter since they will misinterpret that Im planning to be a singer in Japan for good if I will mention that I am a singer? Or will just tell them that im an online travel blogger too like what you mentioned? I just saw a blog telling not to mention anything being a “Freelance” .Please help me. Thank you!

    • Hi Monique, if you have enough money on your bank account, show your bank certificate as it is required. On your letter of explanation, please mention that it will be a birthday trip for yourself. What’s your other job?

  • Me and my friends are planning to go this November 2016 in Japan. I have an COE however not sure if I will produce an ITR since I just got a job. I can get an old ITR where in I a have a part time work with the same company I am regular now. Should I still count this as my requirement or create a letter of explanation?

  • Hello roxanne,

    Nagpaplan akong pumunta ng japan..wala din akong ITR pero may work ako kaya lang dpa ako regular sa pinagtatrabahuhan ko..anu kaya ang dapat kung gawin…pero may bank certificate ako…pwde kaya un..

  • Hello Mam’roxane mag tanong po sana ako about sa pg renew ng japan visa. Nkpnta na po ako sa japan last October 2014, kakagling ko lng po ng Guam USA., non kaktapos lng po kc ng internship ko so ngbakasyon po kme ng pinsan ko sa japan. Nkakuha po kme ng single entry. Gusto ko po sana mg apply ng multiple visa pero dpo aq employed ngyn. Pero mg sstart plng po ako sa stock market mg trade po ng mga shares. Okay lmg po b yun? Mga next year ko po blk kumha ng visa ulet. Patagalin ko po muna pag trade ko sa stock market. May bank account nmn po ako dpo kya ako mg ka problem? Balak ko din pi kse pablik plik sa japan lalo na pg my mura ticket kya multiple sana apply ko visa. Thanks po

    • I don’t have any real answer to your question but you have to show the embassy you can afford to travel. O sa next year ka na Lang mag apply para matagal ka sa stock market.

  • Hi miss roxx.. possible ba mag submit ng coe khit wlang itr.. kasi i was informed na april pa daw ang release ng itr nmin sa office..

    • Hi please do submit COE, also it is best to seek advice from travel agency. I applied at Friendship Tours thrice na, they gave me tips. 😊

  • Hi! My aunt who is a US citizen is going to finance our trip to Japan this coming December. I quit my job last year so I don’t have an ITR and COE. What other documents can I present? Thanks in advance!

    • Hi D3nise,

      Since your aunt will shoulder the expenses for your Japan trip, she needs to submit documents that she can afford the trip. You can ask the accredited travel agency for more info. Thanks.

  • Hi Ms. Roxanne, we’re planning to go to Japan but since im working at the cooperative manpower agency hindi sila pwede magbigay ng ITR kase they’re TAX Exempt. pwede ko po ba isubmit din ang certificate na yon patunay na tax exempt sila pero ang nakalagay sa certificate is para yon sa cooperative not individual employees?

    • Hi Rechelle,

      You need to submit Certificate of Employment tapos yeah anything nagpapatunay na Tax Exempted ang coop you are working with. Thanks.

  • Hi Ms. Roxanne, we’re planning to go to Japan but since im working at the cooperative manpower agency hindi sila pwede magbigay ng ITR kase they’re TAX Exempt. pwede ko po ba isubmit din ang certificate na yon patunay na tax exempt sila pero ang nakalagay sa certificate is para yon sa cooperative not individual employees?Thank you πŸ™‚

  • Hi! I’ll be travelling to Japan on February 2017 for 15 days. I’m a student. I don’t have any proof of income but my parents specifically my father (OFW) will be shouldering my travel expenses. How can I apply for Japan Visa? Thank you so much! 😊

    • Hi Trixie,

      Please go to your desired accredited travel agency to handle your Japan visa. The agency can give you advice on which documents you need to submit since it’s your father who will pay for it. For sure, your father needs to submit documents for employment, bank statement or certificate and other things. Thanks.

  • Hello Ms. Roxanne,

    I am planning to apply for a tourist visa to Japan. Yun po bang letter of explanation one page lang po ba or pwede na two pages? Sensya po sa tanong ha wala kasi akong ITR. Thanks in advance po.

  • Hi,

    Thanks so much for posting this blog about this topic. My partner of nearly five years ( British) and I have been wanting to go to Japan for a short holiday ( a week ). I have been reading blogs and it always includes ITR on the list of visa requirements for japan. I have none since I have not been working since 2010. I have traveled to several countries in Asia and also to UK February this year. What are some of the documents I need to submit to replace for the ITR?. I do have a property and a Life Insurance in the Philippines. And the trip expenses will be shouldered by my partner.

    Thanks very much for the response. I would really appreciate it.

    • Hi,

      Just show your documents that you own properties and life insurance. Please also write a letter of explanation that your partner will pay for your trip. He needs to submit any proof of documents that he can afford paying your trip.

      Also ask the accredited agency for advice so that they can guide you.

      Thanks.

      Roxanne

  • Hi Ate Roxanne! πŸ™‚

    Tanong ko lang po yung about dun sa letter. May friend po kasi ako na nakatira dun for almost 7 years na po. Ang problem po nagkulang kasi yung sa guarantor requirements which yung sa pictures and other documents which is pro-prove na magkakilala po kami kaya nag-decide na po ako na mag-apply na lang po yung tourist visa instead dun sa visiting friend. Ok lang po ba na i-indicate po yun sa letter kasama sa purpose of visit and dun sa reason kung bakit wala akong ITR since college student palang po ako. Thank you po uli and God bless!! πŸ™‚

    HAPPY NEW YEAR PO πŸ™‚ πŸ˜€

    • Hi Beatrice,

      Yes please mention that you are still a college student. Who will pay for your trip? For sure they will ask any documents from you for a proof that you can afford the trip.

      Thanks,

      Roxanne

      • Parents ko po πŸ™‚ Bale papakuhain lang ko po sila ng Bank Certificate since yung father ko po ay OFW, and yung mother ko po housewife po.

        Thank you po uli sa reply πŸ™‚

  • Hi!

    Im planning to go to Japan this summer and in the process of applying a visa but im still a student.I have a travel gift certificate which will I will use for airfare.Do I need to include it as additional requirement?. I already have the copy of my study load,certificate of enrollment,School Id,NSO,2X2,and the schedule of my trip. I added also an Affidavit of Support signed by my Father.Do I need to attached his Bank Certificate?.Im also in the process of getting my Bank Certificate. Is Php 40,000 enough for a 4 days 3 night trip? What documents am I lacking or needed?

  • Hi! your post is very useful..

    I hope you could help me..

    Me and my son are full blood Filipino (from Philippines) and we’ve never been to Japan. I’m a single-parent and would like to work in Japan.. I want to bring my son with me there so I can enroll him at a daycare/nursery in Japan while I’m at work. Do you think it’s possible to happen?

    I’m really having a hard time finding answers to this problem. πŸ™ as well as to what type of visa should me and my son apply for.

    Initially, my plan is to apply for a tourist visa for both of us and find a job in Japan that can sponsor a work visa for me. The thing is, what would my son’s visa would be if mine would change to work visa? does enrolling him to a nursery will help him get a different kind of visa too?

    my mom who is in USA is the one who would give me all the financial support until we can finally settle-down in Japan. She would get an Affidavit of Consent and Support for me and my son stating that she would shoulder all the expenses that we need.

    therefore, the requirements such as bank statement (under my name), My own Income Tax Return and my Certificate of Employment will not be needed anymore.. that’s what I think of since I haven’t had a job since I got pregnant up until now that my son is already 1y.o. I’ve been a full-time mom.. but is that correct? Does my mom have to show an American bank statement? How should she provide me the money we need? Via bank or what?

    My bestfriend who is a half Japanese lives in Japan, do you think she can do some help for me and my son too?

    Thank you! any advise would be very much appreciated!!

    • Hi Maika,

      You need to get a working visa to Japan if that is your plan. I am not sure if you can bring your son and live there. I have a feeling it is sort of difficult since living in Japan is expensive. For sure, the immigration will ask you a lot of questions.

      • Hi Roxanne!

        Thank you for the reply. ^_^

        I see. But my mother would help us financially until I get a stable job. She’d provide apartment rent, utilities, even food. Is that still gonna be a problem?

        Thank you again!

        • Hi Maika,

          I really have no idea how to do that. If i were you, get a working visa for Japan. i’m not sure with your kid of that visa does he need. better ask the agency. πŸ™‚

  • Hi Rox!

    This blog is very helpful! I’d like to ask what information is included in the stock certification. I think number of shares, company is obviously included. But will it include the current market value (Peso Value) of your holdings at the date of request? I’m planning to get a certification kase.

    Thanks,
    jayson

  • Hi po,
    Itatanong ko lang since i dont have itr and coe since i only help my mom’s business (well my mom’s business is named after my ate and my ate dont want to support me *she’s a lil bit selfish*.. lol)
    I have many questions po.
    1st. I have a joined account with my mom. Pwede ba yun ang ipasa ko for bank cert and statement since di ko nilalagay ang savings ko sa bank.
    2nd. Saan po nakuha ng stock certificate? (I have stocks in bank po)
    3rd. Sa letter of explanation pwede rin po kaya yun sa korean visa?

    Salamat ng marami.
    Thank you very much, Miss Rox.

    • Hi Rylee,

      1st KUng nakapangalan din sayo ang joint account, yes show it ask ka ng bank cert for it.

      2nd Anong stock broker mo? Dun ka sa kanila kukuha. Which bank po? Call your bank about it.

      3rd Yes explain ka po for korean visa if wala kang ITR.

      Thanks.

  • Hi rox…
    Ask ko lng po sana kase dati na po akong ofw ng japan (tokyo)pero gusto ko po ulet bumalik ng japan for 3 days tourist lng..do i still have to submitt itr kase wala po ako nun eh…tsaka pwede ko po ba magamit na bank certificate yung bank account ng 8 years old kong anak since sa knya lng po kse nakapangalan yung bank account(junior saving)…?
    Thank you and god bless po…

    • Hi April,

      I dont know about using your son’s bank account for the bank certificate since anak mo yon. OK sana if ikaw ang anak kasi parents mo ang mag soshoulder ng expenses mo. NOt sure about using your son’s bank account though. Please ask the accredited travel agency baka may ma advise sila sayo.

  • Hello, Roxanne! After successfully getting your Japan visa, I’m curious as to how your encounter with immigration went. Did they ask you a lot of questions, since you did not have a job during this time?

    I’m a student, so I also plan to write a letter similar to yours, but I don’t know how to prepare when the IO interrogates me. Thank you! πŸ˜€

    • Hi James,

      When I faced the IO going to Japan, I just smiled and handed him the passport. He never asked me anything and just stamped my passport. Before me, two guys were asked a lot by the IO but they were fine and we were on the same flight.

  • Hi James,

    Im planning to visit japan on april this year but my worries is on my ITR issue. For the past 3-4 years ive been working with company that are not registered yet here.So they said we dont have tax deduction yet since the company is registered outside phillippines. I tried to file for my personal tax but unfortunately it requires weekdays to process that which i cant afford to file leave for that as i have loaded works on weekdays. I also tried to contact accountant to fix that for me but unfortunately it didnt push through for the reason that the accountant is not responsive anymore. Having said that, what are the alternative way for me to be approve on my visa application? I also read some article that your bank account shouldnt be not more than 200k as embassy will think i might stay longer than planned.

    • Hi leork, april din trip ko this year. Just got my visa approved. Wala din ako ITR. Ang bank cert nasa 90k then COE ka lang at yung letter of explanation mo. Goodluck πŸ™‚

          • Hi Sir Cris,

            Anu po ba nilagay mo na work status mo sa Explanation Letter mo? like “Freelance” or what?
            balak ko kasi mag apply next week.

            Thanks po sir. God Bless po.

          • Hi sir Chris,

            Pwede po malaman panu mo sinulat reason mo bakit wala kang itr? Kasi online din work ko. Then balak ko sana this weekend mag aapply sa travel agency.

            Thank you sir. Godbless

        • Hi Joana I wrote that I quit my office work a few years back and I just updated my tin nmber. Yung sau pwede na kahit old form 2316 then add mo na yung certificate of engagement mo.. goodluck πŸ™‚

  • Hi Roxanne. Your info’s really helped. Thanks for that…Me and my whole family is planning for a trip in Japan. My sister is a doctor. Is it possible if she will act as a guarantor/sponsor for all my family’s expenses (parents and a student brother) considering our parents are retired? If yes, what do you think she will provide? I heard she may need an affidavit of support for them but we have no idea where to get that or if it’s acceptable.

    Her friend is also going. Can she also be a sponsor for her friend? My sister’s friend is handling their family business that’s why she doesn’t have any proof of income or ITR to provide (all are registered under her parents).

    By the way, as for my visa, I will apply on my own since I am working in abroad. πŸ™‚

    Thanks thanks πŸ™‚ God bless

    • Hello need po lahat yang sinabi mo ask Lang a lawyer for the affidavit. Yong friend mo need magkakita ng family business permit.

  • Hi Roxanne! πŸ™‚

    This article is very informative. By the way, I am planning to apply for a tourist visa on May 2017. I have a Japanese friend who is willing to be my guarantor and complete all necessary documents by March 2017. Do I need to submit an ITR, COE and Bank Certificate despite that I have a guarantor? If yes, I have sufficient bank balance. As for the ITR, I quit my job August2016 and I was issued with Form 2316 by my previous employer. Can I use that for the ITR? I am currently working as an independent contractor and being taxed by my employer but the income is not as high as the previous work. Do you think I can use this? I can file my own at any BIR.

    As for the COE, our company is providing a Certificate of Engagement instead of COE… I hope this will suffice as supporting document.

    I am planning to make a letter of explanation too regarding my ITR. I would like to mention in the letter too that I have 3 purposes on visiting Japan. 1st is to meet my friend(guarantor) and our other friends, sightseeing and visit/check the Japanese Language School I applied for. I will enter the October school term and so I want to submit my documents personally and the area as well. I am also planning to request a letter of invitation from the Japanese school which I will attach together with other documents to be submitted for the tourist Visa.

    I wanna hear your and readers opinion about this. πŸ™‚ I hope to have the tourist visa approved this May or else I can’t enter October term in Japanese school due to time (6months) constraint.

    Thanks a lot!

    • Hi Joana in my opinion you can apply with Tourist visa na kasi kung guarantor baka madami pa process πŸ™‚ and yung ITR mo na form 2316 yan ang requirement. I have a friend old form ng 2316 isinubmit nya. Then add mo nalang yung Certificate of engagemnt mo. These will suffice πŸ™‚ goodluck!

  • Hi!! Meron akong bank account nasa 90k kaso wala akong recent ITR at COE na ipakita.nag quit kc ako sa work 3 months ago ,pwde kaya yun ang ipasa ko ung luma? Meron din akong baranggay business permit ,pwde kaya pang support yun sa 2316 ko?

    • Hi Shanna,

      Submit all your legit documents. Your travel agency can advise you naman if they more documents from you. 😊

  • Hi Ms. Roxanne,

    Thank you for your informative blog po. Pero ang tanong ko regarding sa pagsubmit ng letter of explanation..dapat ba sa Pasay lang tlga i-adress or pwede rn dito sa Davao embassy?

    Thank you po in advance sa sagot mo. πŸ™‚

  • Hello po Mam, Just saw your blog and I really want to gather information about applying a japan visa. My purpose is to visit relatives. My guarantor will be my Aunt’s japanese husband. I already have all the documents that I needed except for one thing.Do I need to make a Letter of explanation since i am unemployed for now. I just came back form UAE last december 2016 as an OFW. I really wanted to go to japan for a visit and now that someone will shoulder all my expenses, i grab the opportunity.. Thank you and god bless.

  • Hi Roxanne!

    Thanks for this blog. it is really very helpful! I’ll be submitting my fam and my applications tomorrow already!! but we did not book any airbnb or hotels yet. should we leave it blank at the application form or should we book already? really scareddddd!!!

  • Hello. Does the birth certificate relly have to be issued within the past year? Any idea po strict ba sila dito? Since I got mine almost 2 years ago πŸ™

  • Hi po gusTo ko po trvel ng 7days sa tokyo ksama son ko sa dineyland.but im nit working no itr but no busIness pero my ipon sa bank.mkakuha kya po ako ng visa ty

  • Good Day,

    Ms. Roxanne tanong ko lang po kung may sample letter of invitation kayo pag may guarantor ako. halimbawa po ate ko yung guarantor. Salamat po.

  • hi. paano po maging part ng non-profit orgs? at paano mag ask ng certification sa kanila na volunteer ka? ano po yung pwede salihan? thanks

  • Hello roxanne…
    I submitted my application earlier, i provide and completed my docs (itr 1701,permit ,dti and financial statement of my business) under my name (self employed 2yrs). But 2months palang bank account ko for some reason i have old accnt pero join accnt namin ng fiance ko i asked the agency if ok lang pero still so anxious i didn’t know pwede pala yun . And wala pa travel history. Do you think ma grant po ako tourist visa even bago palang opeb accnt ko and no travel history?i planned to travel this june since its my birthday to celebrate outside.

    • Hello, if you have submitted an explanation letter with all the documents, i think you’ll be fine. Good luck! Update me if nakuha mo na. 😊

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